Reimbursement & Deposit Forms

All reimbursement forms are to be submitted within two weeks after the scheduled event, and in no event shall any expenses be accepted for reimbursement after the last day of school. For on-going committees, reimbursement forms may be handed in at any time

Receipts for all eligible expenses must be attached to the PTA Reimbursement Form, and these can be put in the PTA file cabinet in the office, attention Treasurer or Deposit Treasurer. Any direct payments to vendors should be clearly indicated on the reimbursement form with a receipt. Please make a copy for yourself.

PROCEDURES FOR COLLECTING AND DEPOSITING FUNDS:
All money collected should be promptly given to the Deposit Treasurer, to be deposited. Complete the GFS deposit form fully and make sure to separate out cash and checks. Detail each check separately with a check number and name of the payee. Email the treasurer or deposit treasurer to coordinate delivery of deposits/request forms. Try to make a deposit form for each day of your event and arrange drop/off or pickup.

If the deposit includes more than one source of revenue (i.e. both online payments and cash), make the amount collected for each source of revenue is indicate. You should also make sure that the treasurer is aware of payment dues from online sources.

Contact either Catherine Young or Taryn Allen  if you have any budget, expense or deposit questions.

Click here for the Check Request & Reimbursement Form

Click here for the Deposit Form